A Director Identification Number (DIN) is a unique identification number allotted by the Ministry of Corporate Affairs (MCA) to individuals who wish to serve as directors of companies in India. Obtaining a DIN is mandatory under the Companies Act, 2013, and is a prerequisite for becoming a director in any Indian company. Here’s a step-by-step guide on how to apply for a DIN.
Who Needs a DIN?
A DIN is required by:
- Any individual intending to become a director of an Indian company.
- Existing directors who do not yet have a DIN.
- Foreign nationals who are appointed as directors in Indian companies.
Prerequisites for Obtaining a DIN
Before applying, ensure the following:
- A valid Digital Signature Certificate (DSC).
- Self-attested copies of identification documents such as:
- PAN card (mandatory for Indian nationals).
- Passport (mandatory for foreign nationals).
- Address proof (e.g., Aadhaar card, voter ID, utility bill, or bank statement).
Step-by-Step Process for Obtaining a DIN
Follow these steps to obtain a DIN:
1. Obtain a Digital Signature Certificate (DSC)
- A DSC is required to digitally sign the DIN application form.
- Apply for a DSC from a certifying authority recognized by the Controller of Certifying Authorities (CCA) in India.
- Submit identity proof, address proof, and passport-sized photographs during the DSC application process.
2. Register on the MCA Portal
- Visit the Ministry of Corporate Affairs website.
- Create an account by registering as a user. This account is essential for submitting the DIN application.
3. Fill the SPICe+ Form or DIR-3 Form
The choice of form depends on the applicant’s situation:
- For New Directors: Use the SPICe+ (Simplified Proforma for Incorporating Company Electronically Plus) form while incorporating a company. This is a streamlined process for first-time directors.
- For Existing Companies Adding a New Director: Use the DIR-3 form.
4. Complete the Application Form
- Fill in personal details, including full name, date of birth, nationality, and address.
- Provide details of the company where the applicant is being appointed as a director (if applicable).
- Attach required documents:
- Self-attested copies of identity and address proofs.
- A passport-sized photograph.
- DSC of the applicant.
5. Certify the Application
- The application must be certified by a practicing Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant.
- The certifier will digitally sign the form, confirming the authenticity of the applicant’s details.
6. Submit the Application
- Log in to the MCA portal and upload the filled form.
- Pay the prescribed fee for DIN application online.
7. Track the Application Status
- After submission, the MCA scrutinizes the application.
- If the details are found accurate, the DIN is issued. You can check the status using the MCA portal’s DIN Approval Status service.
Processing Time
Typically, a DIN is issued within 1-2 working days if the application and supporting documents are in order. In cases where the MCA requires additional clarification, the process may take longer.
Important Points to Remember
- One Person, One DIN: An individual can only hold one DIN, irrespective of the number of companies they are associated with as a director.
- DIN Deactivation: A DIN can be deactivated if it is not updated with the director’s KYC details annually.
- Penalties for Non-Compliance: Failure to obtain or update a DIN can lead to penalties under the Companies Act.
Conclusion
Obtaining a DIN is an essential step for anyone aspiring to become a director of a company in India. By following the outlined process and ensuring compliance with the MCA’s requirements, applicants can secure their DIN quickly and efficiently. A valid DIN not only authorizes you to serve as a director but also facilitates seamless interaction with regulatory authorities.
